Privacy Policy

Our Policy

1. ABOUT US

VINCENTAS ZABULIS, LL.M (UCL) is an SRA regulated freelance solicitor. I trade in my own name and practice in England and Wales from a head office in London. All my activities are carried out as an SRA regulated freelance. The Solicitors Regulation Authority website can be accessed at www.sra.org.uk/consumers and the applicable SRA Standards and Regulations at https://www.sra.org.uk/solicitors/standards-regulations/.

Head office address is:

86 Lordship Park

Stoke Newington

London

N16 5UA

SRA number is 666548

Solicitor‘s register can be found here:

https://www.sra.org.uk/consumers/register/organisation/?sraNumber=666548

Law firm “Attorney at law Vincentas Zabulis”, is a law firm registered in Lithuania (EU), trading under the name Zabulis.Legal and regulated by the Lithuanian Bar. Lithuanian Bar Association website is: www.advokatura.lt/en/

Our Head office address in Lithuania is:

Vokieciu str. 18A-7,

01130, Vilnius

Lithuania

Note: SRA registered freelance solicitor currently offers some legal services to be detailed once I receive your instructions. Reserved legal services are provided by the law firm.

Data protection officer (DPO) is Vincentas Zabulis, email: info@zabulislegal.com

2. What is the purpose of this document?

Solicitor is committed to responsible data processing in accordance with its legal obligations and it shall comply with the General Data Protection Regulation insofar as your instructions involve the Solicitor in the processing of personal data of any sort. It applies to all clients.

This notice applies to current and former clients. This notice does not form part of any contract with our clients or any other contract to provide services. We may update this notice at any time.

It is important that you read this notice, together with any other Privacy Policy we may provide on specific occasions when we are collecting or processing personal information about you, so that you are aware of how and why we are using such information.

3. Data Protection Principles.

We will comply with data protection law. This says that the personal information we hold about you must be (i) used lawfully, fairly and in a transparent way, (ii) Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purpose, (iii) Relevant to the purposes we have told you about and limited only to those purposes, (iv) Accurate and kept up to date; (v) Kept only as long as necessary for the purposes we have told you about; (vi) Kept securely.

4. The kind of information we hold about you.

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data). There are "special categories" of more sensitive personal data which require a higher level of protection. We are not likely to collect, store or use of „special categories‘ information.

We will collect, store and use the following categories of personal information about you: (i) Personal contact details such as name, title, addresses, telephone numbers and personal email addresses. (ii) Date of birth; (iii) Copy of identity (passport, ID card, driving license); (iv) Casework information and details of advice given to you. We are unlikely to collect, store and use the following “special categories” of more sensitive personal information, such as information about your race or ethnicity, religious beliefs, sexual orientation, political opinions, or trade union membership.

5. How is your personal information collected?

We collect personal information about clients when we are instructed, directly from clients or third parties who refer clients to us. We will collect additional personal information in the course of providing legal services to you throughout the time you are a client.

6. How we will use information about you

We will only use your personal information when the law allows us to. Most commonly, we will use your personal information in the following circumstances: (i) Where we need to perform the contract we have entered into with you. (ii) Where we need to comply with a legal obligation. (iii) Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests. We may also use your personal information in the following situations, which are likely to be rare: (i) Where we need to protect your interests (or someone else's interests); (ii) Where it is needed in the public interest or for official purposes.

7. Situations in which we will use your personal information

We need all the categories of information in the list above (see The kind of information we hold about you) primarily to allow us to perform our contract with you and to enable us to comply with legal obligations. In some cases, we may use your personal information to pursue legitimate interests of our own or those of third parties, provided your interests and fundamental rights do not override those interests. The situations in which we will process your personal information are listed below.

· Making a decision about your status as a client or your case or matter.

· Determining fees payable by you.

· Providing advice and representation to you.

· Administering the contract we have entered into with you.

· Business management and planning, including accounting and auditing.

· To prevent fraud.

· To ensure network and information security, including preventing unauthorised access to our computer and electronic communications systems and preventing malicious software distribution.

· Equal opportunities monitoring.

Some of the above grounds for processing will overlap and there may be several grounds which justify our use of your personal information.

If you fail to provide personal information

If you fail to provide certain information when requested, we may not be able to perform the Engagement Letter we have entered into with you (such as advising you), or we may be prevented from complying with our legal obligations (such as to ensure we comply with anti-money laundering obligations).

Change of purpose

We will only use your personal information for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal information for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

Please note that we may process your personal information without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

Do we need your consent?

We do not need your consent if we use special categories of your personal information in accordance with our written policy to carry out our legal obligations or exercise specific rights in the field of employment law. In limited circumstances, we may approach you for your written consent to allow us to process certain particularly sensitive data. If we do so, we will provide you with full details of the information that we would like and the reason we need it, so that you can carefully consider whether you wish to consent. You should be aware that it is not a condition of your contract with us that you agree to any request for consent from us.

11. Data sharing

We may have to share your data with third parties, including third-party service providers and regulators. We require third parties to respect the security of your data and to treat it in accordance with the law. We may transfer your personal information outside the EU. If we do, you can expect a similar degree of protection in respect of your personal information.

12. Why might you share my personal information with third parties?

We will share your personal information with third parties where required by law, where it is necessary to administer the working relationship with you or where we have another legitimate interest in doing so.

13. Which third-party service providers process my personal information?

“Third parties” includes third-party service providers (including contractors and designated agents) and regulators. They include experts, accountants, pensions providers, IT support providers, other lawyers and service providers.

14. How secure is my information with third-party service providers

All our third-party service providers are required to take appropriate security measures to protect your personal information in line with our policies. We do not allow our third-party service providers to use your personal data for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instructions.

15. What about other third parties?

We may share your personal information with other third parties, for example in the context of the possible merger or restructuring of the Firm. We may also need to share your personal information with a regulator or to otherwise comply with the law.

16. Data security

We have put in place measures to protect the security of your information. Details of these measures are available upon request.

Third parties will only process your personal information on our instructions and where they have agreed to treat the information confidentially and to keep it secure.

We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal information to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal information on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.

17. Data retention

18. How long will you use my information for?

We will only retain your personal information for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting or reporting requirements. To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

In some circumstances we may anonymise your personal information so that it can no longer be associated with you, in which case we may use such information without further notice to you. Once you are no longer a client we will retain and securely destroy your personal information in accordance with applicable laws and regulations.

19. Rights of access, correction, erasure and restriction

Your duty to inform us of changes It is important that the personal information we hold about you is accurate and current. Please keep us informed if your personal information changes during your working relationship with us.

20. Your rights in connection with personal information

Under certain circumstances, by law you have the right to:

· Request access to your personal information (commonly known as a “data subject access request”). This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.

· Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.

· Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).

· Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes.

· Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.

· Request the transfer of your personal information to another party.

If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please contact the DPO in writing.

21. No fee usually required

You will not have to pay a fee to access your personal information (or to exercise any of the other rights). However, we may charge a reasonable fee if your request for access is clearly unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances.

22. What we may need from you

We may need to request specific information from you to help us confirm your identity and ensure your right to access the information (or to exercise any of your other rights). This is another appropriate security measure to ensure that personal information is not disclosed to any person who has no right to receive it.

23. Right to withdraw consent

In the limited circumstances where you may have provided your consent to the collection, processing and transfer of your personal information for a specific purpose, you have the right to withdraw your consent for that specific processing at any time. To withdraw your consent, please contact us on info@zabulislegal.com. Once we have received notification that you have withdrawn your consent, we will no longer process your information for the purpose or purposes you originally agreed to, unless we have another legitimate basis for doing so in law.

24. Changes to this Privacy Policy

We reserve the right to update this Privacy Policy at any time, and we will provide you with a new Privacy Policy when we make any substantial updates. We may also notify you in other ways from time to time about the processing of your personal information.

25. Contacts

If you have any questions about this Privacy Policy, please contact us on info@zabulislegal.com

Last updated 12 November 2020